442 Policy: Travel

I.         Purpose

The purpose of this policy is to identify school district business expenses that involve initial payment by an employee and qualify for reimbursement from the school district, and to specify the manner by which the employee seeks reimbursement.

II.         General Statement of Policy

All school district business expenses to be reimbursed must be approved by the budget manager. Such expenses to be reimbursed may include transportation, meals, lodging, registration fees, required materials, parking fees, tips and other reasonable and necessary school district business-related expenses.

III.         Whenever possible, a District-owned vehicle will be used for in-district and out-of-district travel when that travel is a function of District employment.

IV.         When a personal car must be used for such travel, the licensed employee will be reimbursed at the specified Internal Revenue Service rate.

V.         All in-district and out-of-district transportation using District-owned vehicles, taxi or ride share service, or personal car with reimbursement must be approved in advance.

VI.         In-district and out-of-district transportation of students for curricular or co-curricular activities must be in either District-owned vehicles or contracted-for vehicles.  Emergency, unscheduled transportation may be conducted in vehicles with a seating capacity of 10 or fewer people without meeting the requirements for a Type III vehicle.

VII.         The School Board will publish transportation standards in accordance with state requirements.